| 1 | Understand how to create personnel files for new starters | 1.1 | Describe the systems, procedures and software used by the organisation for administering Human Resource records |
| 1.2 | Describe the information that should be entered in a new personnel file |
| 2 | Understand how to maintain Human Resource information | 2.1 | Explain how to enter and update Human Resource information in a personnel file |
| 2.2 | Describe the Human Resource information that should be held for members of staff |
| 2.3 | Explain the action that should be taken if Human Resource information is incomplete |
| 3 | Understand how to report Human Resource information | 3.1 | Describe the types of Human Resource reports that may be requested |
| 3.2 | Explain how to produce reports from individual or multiple Human Resource files |
| 4 | Understand the organisational and legal requirements for administering Human Resource records | 4.1 | Describe the current legislation that applies when dealing with Human Resource records |
| 4.2 | Clarify the limits and scope of responsibilities and authority in administering HR records |
| 4.3 | Describe the data protection principles that apply to HR records |
| 4.4 | Explain organisation procedures for confidentiality of HR records |
| 4.5 | Explain organisation procedures for security of HR records |
| 4.6 | Explain the purpose of confidentiality and security of HR information |
| 4.7 | Describe the potential consequences of a breach of confidentiality or security |
| 4.8 | Explain organisation policy and procedure for removal of out of date HR information |
| 4.9 | Explain organisation policy and procedure for archiving HR information |
| 5 | Be able to create personnel files for new starters | 5.1 | Open a new personnel file |
| 5.2 | Record required information about employee |
| 5.3 | File relevant employee documents |
| 5.4 | Process monitoring data, as appropriate |
| 5.5 | Check that information is complete, requesting missing information where necessary |
| 6 | Be able to maintain Human Resource information | 6.1 | Keep required personnel information up to date |
| 6.2 | Maintain records of personnel information |
| 6.3 | Process and file relevant correspondence and documentation |
| 7 | Be able to report Human Resource information | 7.1 | Provide information from individual personnel files as requested |
| 7.2 | Provide management information reports as requested |
| 8 | Be able to comply with organisational and legal requirements | 8.1 | Comply with organisational and legal requirements for confidentiality, freedom of information, data protection and security of information |
| 8.2 | Remove out of date information in line with organisational policy and procedures |
| 8.3 | Archive relevant information in line with current legislation and organisational policy and procedures |
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