View Unit : Plan and organise an event

Unit

Unit Reference Number

R/601/2540

Qualification Framework

QCF

Title

Plan and organise an event

Unit Level

Level 3

Unit Sub Level

None

Guided Learning Hours

Unit Credit Value

Date of Withdrawal

SSAs

15.2 Administration

Unit Grading Structure

Pass

Assessment Guidance

N/A.

View Unit's Qualifications

Learning Outcomes and Assessment Criteria

Learning Outcome - The learner will:		Assessment Criterion - The learner can:
1	Understand the role of an event organiser in planning an event	1.1	Explain the purpose and benefits of planning an event
		1.2	Explain the role of the event organiser in: a) meeting the objectives of the event b) agreeing a brief and budget for the event
		1.3	Identify and evaluate the types of risks associated with events and explain how to minimise these
		1.4	Explain the purpose and benefits of a contingency plan for an event
		1.5	Describe the types of problems that may occur when organising an event and how to solve them
		1.6	Categorise different types of events and their main features
2	Understand the arrangements to be made when planning and organising an event	2.1	Explain the role of the event organiser for a) anticipating and planning for all delegate provision and needs before and during the event, including investigating and providing for any special requirements b) meeting relevant health, safety and security arrangements c) meeting legal and organisational requirements for contracts d) organising resources and the production of event materials e) the types of activities and resources that may be needed during an event f) liaison with the venue and the supporting team to make sure all requirements are met and roles are understood
3	Understand the different types of venues and resources needed for different types of events	3.1	Identify and evaluate different types of venue in terms of suitability for events and costs
		3.2	Describe a range of resources that may be needed for events and illustrate how they may be used
		3.3	Identify examples, and explain the purpose and benefits of selection criteria when choosing a venue and resources for an event
4	Be able to plan and organise an event	4.1	Agree an event brief and budget
		4.2	Agree a plan for an event, which will meet agreed objectives and address any identified risks and contingencies
		4.3	Identify and agree resources and support needed for organising an event
		4.4	Agree requirements for venue(s)
		4.5	Identify venue and agree costings
		4.6	Liaise with the venue to confirm event requirements and / or any special delegate requirements
		4.7	Agree requirements for resources
		4.8	Co-ordinate resources and production of event materials
		4.9	Make sure arrangements are in place for the event to meet relevant health, safety and security requirements
		4.10	Make sure legal and organisational requirements for contracts are met
		4.11	Make sure that all those involved are briefed and trained to fulfil their roles
		4.12	Delegate functions to the event team as required
		4.13	Make arrangements for rehearsals to make sure the event runs smoothly, if required
		4.14	Make sure invitations are sent out to delegates
		4.15	Manage delegate responses
		4.16	Prepare joining instructions and event materials to be sent to delegates

Equivalent Units

There are no equivalences to display.