| 1 | Understand the role of the chair in meetings | 1.1 | Explain the role of the chair before, during and after a meeting |
| 1.2 | Analyse different types of meetings and how to run them |
| 1.3 | Explain the purpose of preparing for formal meetings |
| 1.4 | Explain the reasons for agreeing the purpose of meetings |
| 1.5 | Explain the reasons for agreeing the timing of the meeting to make sure key people can attend or be represented |
| 1.6 | Describe how to chair meetings to keep to agreed timings, as required |
| 1.7 | Explain the reasons for giving people information about facilities and arrangements, including health and safety procedures |
| 1.8 | Explain the benefits of effective communication skills |
| 1.9 | Explain how effective interpersonal skills can impact on the success of meetings |
| 1.10 | Explain how to facilitate discussions so that the purpose of each agenda item is achieved |
| 1.11 | Explain how to summarise discussions and agree actions at appropriate points |
| 1.12 | Analyse techniques for keeping to meeting timings, agenda, and purpose |
| 1.13 | Explain reasons for liaising with meeting organiser if not the chair |
| 1.14 | Describe the types of problems that may occur when chairing meetings, and how to resolve them |
| 1.15 | Describe the purpose of approving records of meetings |
| 1.16 | Explain the purpose of follow up actions, and evaluation of meetings |
| 1.17 | Explain the purpose of reflecting on whether the meeting met its purpose and agreeing learning points for the future |
| 2 | Be able to prepare for chairing a meeting | 2.1 | Agree the purpose of a meeting |
| 2.2 | Agree the scheduling of a meeting so that key people can attend |
| 2.3 | Make sure meeting facilities meet requirements |
| 2.4 | Agree agenda items for a meeting, including timing and any papers required to achieve purpose |
| 2.5 | Read briefing papers and identify key issues, consulting as required |
| 2.6 | Liaise with meeting organiser if not the chair of the meeting |
| 3 | Be able to chair a meeting using interpersonal and organisational skills | 3.1 | Greet people attending the meeting |
| 3.2 | Keep to timings as required |
| 3.3 | Give details of facilities and arrangements |
| 3.4 | Follow an agenda |
| 3.5 | Make sure those present have an opportunity to contribute to the meeting |
| 3.6 | Keep the meeting on track to achieve its purpose |
| 3.7 | Resolve any problems that occur |
| 3.8 | Summarise discussions and agree actions |
| 3.9 | Observe formal voting and approval procedures, if required |
| 3.10 | Agree date, time and location of next meeting, if required |
| 3.11 | Close the meeting on time |
| 4 | Be able to follow up and evaluate a meeting that has been chaired | 4.1 | Approve a meeting record and list of actions |
| 4.2 | Make sure agreed actions are implemented |
| 4.3 | Evaluate the outcomes of a meeting in terms of its purpose |
| 4.4 | Agree learning points for future meetings, if required |
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