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View Unit : Plan and organise meetings

Unit
Unit Reference Number
D/601/2542
Qualification Framework
QCF
Title
Plan and organise meetings
Unit Level
Level 3
Unit Sub Level
None
Guided Learning Hours
25
Unit Credit Value
5
Date of Withdrawal
SSAs
15.2 Administration
Unit Grading Structure
Pass
Assessment Guidance

N/A.

Learning Outcomes and Assessment Criteria
Learning Outcome - The learner will:Assessment Criterion - The learner can:
1

Understand the arrangements and actions required for planning and organising meetings

1.1

Explain the role of the person planning and organising a meeting

1.2

Describe the different types of meetings and their main features

1.3

Explain how to plan meetings that meet agreed aims and objectives

1.4

Explain the purpose of agreeing a brief for the meeting

1.5

Explain how to identify suitable venues for different types of meetings

1.6

Describe the types of resources needed for different types of meetings

1.7

. Outline the main points that should be covered by an agenda and meeting papers

1.8

Explain the purpose of meeting attendees’ needs and special requirements, and providing them with information required for meetings

1.9

Describe the health, safety and security requirements that need to be considered when organising meetings

1.10

Explain the purpose and benefits of briefing the chair before a meeting

1.11

Explain the purpose of welcoming and providing suitable refreshments to attendees, if required

1.12

Describe the types of information, advice and support that may be need to be provided during a meeting

1.13

Describe the types of problems that may occur during a meeting and how to solve them

1.14

Explain what should be included in a record of a meeting, and the purpose of ensuring the record is accurate and approved

1.15

Explain how to record actions and follow up, if required

1.16

Explain the purpose of collecting and evaluating participant feedback from the meeting

1.17

Describe how to agree learning points to improve the organisation of future meetings

2

Be able to prepare for a meeting

2.1

Agree and prepare the meeting brief, checking with others, if required

2.2

Agree a budget for the meeting, if required

2.3

Prepare and agree an agenda and meeting papers

2.4

Organise and confirm venue, equipment and catering requirements, when necessary

2.5

Invite attendees, confirm attendance and identify any special requirements

2.6

Arrange catering, if required

2.7

Arrange the equipment and layout of the room, if required

2.8

Make sure the chair receives appropriate briefing

3

Be able to support running a meeting

3.1

Welcome attendees and offer suitable refreshments (if required)

3.2

Make sure attendees have full set of papers

3.3

Make sure a person has been nominated to take minutes, if required

3.4

Provide information, advice and support when required

4

How to follow up a meeting

4.1

Produce a record of the meeting

4.2

Seek approval for the meeting record, amend as required

4.3

Respond to requests for amendments and arrange recirculation of a revised meeting record

4.4

Follow up action points, if required

4.5

Evaluate meeting arrangements, and external services where used

4.6

Evaluate participant feedback from the meeting and share results with relevant people, where used

4.7

Summarise learning points and use these to identify improvements that can be made to future meeting arrangements and support

Equivalent Units
There are no equivalences to display.
2.4.6.0L