| 1 | Set up a computerised payroll system | 1.1 | Enter company data and legislative parameters (if appropriate), into commercial payroll software in accordance with company policy |
| 1.2 | Maintain the company data and legislative parameters in accordance with company policy and updated payroll legislation ensuring verification of the information to be changed |
| 1.3 | Enter pension scheme information in accordance with company policy |
| 2 | Set up employee records and payroll data in a computerised payroll system | 2.1 | Create employee records within the payroll software from given information e.g HR information, contract of employment, P45, P46 |
| 2.2 | Maintain the employees payroll records ensuring that all changes have been correctly authorised by either the employee, employer or statutory body |
| 3 | Enter details of gross pay into the computerised payroll system | 3.1 | Input elements of basic gross pay for weekly and monthly paid employees from given information e.g. timesheets and summaries, salary information, hourly rates |
| 3.2 | Input overtime details from given information |
| 3.3 | Input additional gross pay information e.g. commission and bonus payments, lump sums, unsocial hours and shift payments |
| 3.4 | Deal with net payments |
| 3.5 | Deal with holiday pay information in an appropriate way |
| 3.6 | Input all elements relating to a leavers gross pay including redundancy payments |
| 4 | Enter voluntary and statutory additions and Deductions | 4.1 | Input information relating to voluntary deductions ensuring that the correct authorisation has been given e.g company loan repayments, savings scheme, Payroll Giving, social clubs, pension contributions |
| 4.2 | Input information relating to statutory deductions ensuring that the correct authorisation has been given e,g Student Loan repayments, AEOs and DEOs |
| 4.3 | Input all information relating to statutory additions to pay: • Statutory Sick Pay • Statutory Maternity Pay • Statutory Adoption Pay • Statutory Paternity Pay and Paternity Leave |
| 5 | Process the payroll | 5.1 | Process gross pay, standard pre and post tax deductions in accordance with company policy and legislative requirements |
| 5.2 | Process voluntary, non-standard statutory deductions and statutory additions to pay in accordance with company policy and legislative requirements |
| 5.3 | Process the final pay run for a leaver |
| 5.4 | Produce internal period end reports including payslips, P11 Deduction Sheets, payroll summaries and analysis in accordance with company requirements |
| 5.5 | Be able to calculate the cost of wages to the employer |
| 6 | Produce reports to enable reconciliation of payments and deductions to external agencies and other statutory documents | 6.1 | Produce form P45 for a leaver |
| 6.2 | Explain what is required to complete the period end and year end routines and reports for HMRC |
| 6.3 | Produce period end and year end forms from the payroll software |
| 6.4 | Reconcile payments to HMRC and other statutory bodies |
| 6.5 | Outline on-line filing requirements |
| 7 | Understand how and why payroll data is backed up and restored | 7.1 | Explain the importance and need for backing up the payroll data at regular intervals |
| 7.2 | Describe how to back and restore payroll data |
| 7.3 | Explain the need for data security and the various methods used to ensure security of all payroll data |
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